Review what matters. Remove what doesn't.
CtrlConnect runs recurring reviews of your Microsoft 365 licenses, Teams, sites, and group memberships, asks the people who own them what should stay, and cleans up the rest — with every decision on record.
From sprawl to a tenant you can explain.
Workspaces get created for every project and rarely get closed. CtrlConnect keeps the review cycle running — people only step in when a decision is needed.
Keep Workspaces Relevant and Membership Up to Date
Give workspace owners a clear role in Microsoft 365 lifecycle management. Owners can review whether their Teams and SharePoint workspaces are still needed and confirm whether members should retain access, helping IT keep resources relevant without chasing every decision manually.
- Send owners targeted reviews of workspaces and their members
- Confirm who still needs access and which workspaces remain relevant
- Escalate outstanding reviews when owners don't respond
Identify and Clean Up Unused Workspaces
Keep Microsoft Teams, SharePoint sites, and Microsoft 365 groups aligned with your organization's needs. Identify inactive or ownerless workspaces, review whether they are still required, and take action before outdated resources become a governance or security concern.
- Identify inactive, outdated, and ownerless workspaces
- Review workspaces before archiving or removing them
- Set lifecycle rules to prevent unnecessary workspace growth
- Project Atlas Inactive · 214 days without activity
- Q2 Campaign Ownerless · Owner left the company
- Vendor Onboarding Expired · Project ended 30 Sep
- When Inactive for 180 days
- Then Notify owner
- After 14 days · Archive
Automate Reviews Across Microsoft 365
Replace manual follow-ups with scheduled lifecycle reviews for licenses, workspaces, and workspace memberships. Define review cycles, automate reminders, and maintain a clear record of decisions to support consistent governance and audit readiness.
- Schedule recurring license, workspace, and membership reviews
- Automate reminders and follow-ups to keep reviews on track
- Maintain an auditable record of review outcomes and decisions
- License review Quarterly
- Membership review Quarterly
- Daniel Muller kept Project Atlas 2 hours ago
- Priya Raman removed Q2 Campaign Yesterday
- Reminder sent to 4 owners Automatic · Yesterday
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“We had 400 Teams and nobody knew which ones were still in use. After the first review cycle we archived a third of them.”
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“Owners get one email, click keep or remove, and we're done. No more chasing people through spreadsheets every quarter.”
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“Our auditor asked how we review group memberships. I sent the review history for the last four quarters and that was the end of it.”
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“Reviews used to be a project. Now they just run, and we only look at the exceptions.”
